To meet the Office of the President’s requirements for maintaining accurate space inventory records, all reassignments of space, changes in room function, or physical alterations that affect room square footage must be reported in MetaBIM.
All campus space including leased facilities must be included in the inventory.
Updates are required twice per year during the fall and spring survey periods; however, units are encouraged to submit changes as they occur. Space data is used campuswide for seating assignments, room assignments, emergency planning, notifications, and institutional reporting.
Facilities Management conducts periodic space walks to verify space occupancy assignments and furniture layouts remain current. Team members will wear campus identification and Facilities Management uniforms while conducting the walk. Individual offices or labs will not be entered without building notification from the building manager.
All proposed changes to space use must be reviewed and approved by Space Planning prior to implementation.
Changes to furniture layouts are tracked as part of space records. Departments are encouraged to notify Facilities Management when furniture configurations are modified. If new furniture is being requested, please visit Furniture Services for ordering information and guidelines.
